School Business Services
Temporary Relocation Program
The Temporary Relocation Grant Program assists schools with the unexpected expenses of relocation in the event of a natural or man-made disaster or in the event of the condemnation of their school building.
What is the purpose of the Temporary Relocation Program?
The Temporary Relocation Program provides LOAN and/or GRANT funds to school districts for temporary relocation expenses incurred as a result of:
Fire, tornadoes, earthquakes, or other natural disasters that destroy school buildings; or
Condemnation of a school building pursuant to Section 3-14.22 of the School Code. (The Regional Superintendent has the authority to condemn a building or temporary facilities upon inspection and recommendations made by the Office of the State Fire Marshall, the Department of Public Health or the State Superintendent
What are the program terms?
Expenses: the costs incurred by the district school board implementing the temporary relocation.
Qualifying event: the destruction of a building as a result of a natural or man-made disaster or condemnation.
Relocation: the movement of students, equipment necessary for temporary relocation purposes, personnel, and records to a facility other than that to which they were assigned.
Temporary: persisting only from the date of the qualifying event until permanent facilities are available.
How do we determine loan and grant amounts?
The Illinois State Board of Education (ISBE) will base the amount of each loan provided on allowable expenses identified in the district's application, the estimated insurance proceeds to be realized, and the yield from the tax levied. For grants, ISBE will base the amount on how much allowable expenses identified in the application exceed the total of the estimated insurance proceeds and the yield of the tax over a seven-year period.
What are the general requirements?
The district school board making the initial application for a temporary relocation loan and/or grant must submit the following to the State Board of Education with its application:
- A resolution levying the tax provided for by Section 17-2.2c of the School Code at the maximum rate permitted thereunder to repay the State of Illinois for the funds. The district school board must adopt a resolution to levy an annual tax, not to exceed .05 percent for a period of up to seven years for repayment of the loan amount.
- A resolution encumbering all insurance proceeds payable to the district for relocation expenses for the affected facility.
NOTE: School districts under tax caps may be required to seek referendum approval to levy the tax. Applications will be considered on first-come, first-served basis as long as funds are available. Eligible districts that do not receive a loan or grant due to insufficient funds, will receive first consideration in the subsequent fiscal year.
What are the allowable expenses for the Temporary Relocation Program?
- Lease/Rental: Temporary attendance centers for displaced students, securing necessary equipment, transportation services to attendance centers.
- Renovation: Expenses only to the extent to bring Lease/Rental facilities into Health/List Safety Code compliance.
- Utilities: expenses allowed only to the extent that they exceed normal utility expenses.
- Transportation: Expenses only to the extent that they exceed the normal costs of transportation incurred.
- Salaries: Salaries only to the extent that they exceed normal operating salaries of the district.
- Architect and Attorney Fees: Fees allowed only to the extent that they are documented as necessary for relocation.
- Interest: Expenses incurred due to borrowing in anticipation of the receipt of program funds.
- Other expenses (if they exceed normal expenses): Insurance, equipment maintenance, sanitary services, property services, supplies, etc.
Note: Exceeding Normal Expenses - Those items exceeding normal expenses incurred by the district in the year prior to the qualifying event.
For further information, contact Deb Hemberger at (217) 785-8779.