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Request for Sealed Proposals (RFSP) for Competitive Contracts


Title Brief Description Proposal Due Date
Special Education Due Process Hearing Officer Training and Staff Development  
The Illinois State Board of Education (ISBE) is seeking an Offeror to serve as the due process training entity, to provide staff development and training to a small cadre of hearing officers (10 to 24 individuals) who preside over special education disputes throughout Illinois. In addition to demonstrating basic mastery of the relevant provisions contained in the Illinois School Code, the rules of the State Board [23 Ill. Adm. Code 226 (Special Education)], and the 2004 revision of the federal Individuals with Disabilities Education Act (“IDEA” or “IDEA 2004”), the successful bidder must be able to present a structured and coherent plan of training and support to ensure that all hearing officers are comprehensively trained in (1) the areas listed above and (2) the process of conducting special education due process hearings as set forth under federal and Illinois law and related federal and state regulations and standards, or other guidance issued by the State Board. Further information about IDEA 2004 can be viewed here: http://idea.ed.gov/

The resulting contract with the successful bidder shall have an initial term of approximately one year beginning no earlier than July 1, 2015 and ending on June 30, 2016.  In no event will the total term of the contract – including the initial term, any renewal items, and any extensions – exceed ten (10) years.  Subject to the maximum total term limitation, the Illinois State Board of Education has the option to renew for the following terms: two additional one-year terms.
April 27, 2015
2:00 PM CST
IT Consulting Services – Educator Licensure Information System
The Illinois State Board of Education (ISBE), Information Technology Division (IT), seeks to issue a Request for Sealed Proposal to acquire one business analyst and three programmer analysts on a time-and-materials basis to assist in the continued development and maintenance of the Educator Licensure Information System (ELIS) as defined by the State Board. ELIS is a web-based application designed to house current and historical educator licensure data, including the processing of licensure applications, renewals, and inquiries. Offerors are only permitted to submit a maximum of one candidate per position for this RFSP. Awards may be offered to multiple vendors.

The resulting contract with the successful Offeror shall have an initial term starting upon date of execution through June 30, 2016. In no event will the total term of the contract, including the initial term, any renewal terms, and any extensions exceed ten (10) years. Subject to the maximum total term limitation, ISBE has the option to renew for the following terms: Five (5) one-year renewals.
April 28, 2015
2:00 PM CST
IEP Facilitation Training and Support
The Illinois State Board of Education (ISBE) seeks an offeror to serve as the Individualized Education Program (IEP) Facilitation Training and Support entity.  The scope of work will include:  delivering an initial three-day training to a small cadre of potential state-sponsored IEP facilitators and ISBE staff; developing a webinar for districts and parents on the IEP Facilitation System; delivering continuing education to state-sponsored IEP facilitators; providing consultation to ISBE as needed; and collaborating with ISBE on finalizing all professional development activities to ensure that they align to ISBE’s vision for the IEP Facilitation System and are reflective of the participants’ needs.

There is a continuum of informal and formal dispute resolution options available to districts and parents of students with disabilities.  IEP facilitation falls along the continuum as a preventative measure in which a third party facilitator promotes effective communication between districts and parents, assisting the parties in resolving any conflicts that may arise as the IEP team works to develop a mutually acceptable IEP.  Both state and local education agencies (SEAs and LEAs) are turning toward this less costly measure and finding improved relationships between districts and parents; a greater number of mutually acceptable IEP’s; and a reduction in the number of districts and parents using more costly and adversarial dispute resolution options.  Districts and parents in Illinois have expressed interest in the development of a state-sponsored IEP Facilitation System as well.  As a result of this interest and the potential benefits to students with disabilities, ISBE is committed to developing an IEP Facilitation System.  ISBE has partnered with the National Center on Dispute Resolution in Special Education (CADRE) in an intensive technical assistance collaboration with six other states to develop and/or improve IEP facilitation systems in their states.  In addition, ISBE has convened an external stakeholder group to provide input and feedback on Illinois’ IEP Facilitation System’s structure, protocols, and resources.  ISBE has decided to first implement the IEP  Facilitation System as a 12-18-month pilot project prior to statewide implementation.

The successful vendor will be responsible for the following activities:  3-day training in the Springfield area to a small cadre of potential state-sponsored IEP facilitators and ISBE staff; development of a pre- and post-test as one measurement tool of the success of the initial training, to be used in making final determinations for the state-sponsored IEP facilitator positions; development of a professional webinar or video for the promotion of the IEP facilitation services; provision of continuing education resources to IEP facilitators on an ongoing basis; and consultation and collaboration with ISBE to ensure that all training and support align to ISBE’s vision for the IEP facilitation system and reflect the needs of the participants.

The resulting contract with the successful Offeror shall have an initial term starting upon date of execution through June 30, 2016.  In no event will the total term of the contract, including the initial term, any renewal terms, and any extensions exceed ten (10) years.  Subject to the maximum total term limitation, ISBE has the option to renew for the following terms:  Three (3) additional one-year periods.
April 30, 2015
2:00 PM CST
IT Consulting Services
– Educator Data Systems (ELIS/EIS)
The Illinois State Board of Education (ISBE), Information Technology Division (IT), seeks to issue a Request for Sealed Proposal to acquire two programmer analysts on a time-and-materials basis to assist in the further development of the enterprise Educator Data Systems, including but not limited to: the Educator Licensure Information System (ELIS), the Employment Information System (EIS), and the ISBE Data Warehouse. This development includes working in cooperation with the ISBE Data Warehouse project team in an effort to link data between systems and to provide intuitive tools to agency staff, administrators, and educators. Offerors are only permitted to submit a maximum of one candidate per position for this RFSP. Awards may be offered to multiple vendors.

The resulting contract with the successful Offeror shall have an initial term of July 1, 2015, or upon date of contract execution (whichever is later) through June 30, 2016. In no event will the total term of the contract, including the initial term, any renewal terms, and any extensions exceed ten (10) years. Subject to the maximum total term limitation, ISBE has the option to renew for the following terms: Five (5) one-year renewals.
May 1, 2015
2:00 PM CST
IT Consulting Services
– Illinois Longitudinal Data System
The Illinois State Board of Education (ISBE) seeks to issue a Request for Sealed Proposals to acquire one project manager, one business analyst, one data architect and two programmer analysts on a time and materials basis to assist in the continued development and maintenance of the Illinois Longitudinal Data System (IDLS) as defined by ISBE. Offerors are only permitted to submit a maximum of one candidate per position for this RFSP. Awards may be offered to multiple vendors.

The resulting contract with the successful Offeror shall have an initial term of July 1, 2015 or upon date of execution, whichever is later, through June 30, 2016. In no event will the total term of the contract, including the initial term, any renewal terms, and any extensions exceed ten (10) years. Subject to the maximum total term limitation, ISBE has the option to renew for the following terms: Five (5) one-year renewals.
May 7, 2015
2:00 PM CST
IT Programmer Analyst Web Based Applications
The Illinois State Board of Education (ISBE), Information Technology Division (IT), seeks a contractor to provide one programmer analyst on a time-and-materials basis to assist in the development and maintenance of various agency web-based applications.

The resulting contract with the successful Offeror shall have an initial term starting upon date of execution through June 30, 2016.  In no event will the total term of the contract, including the initial term, any renewal terms, and any extensions exceed ten (10) years. Subject to the maximum total term limitation, ISBE has the option to renew for the following terms: One (1) one-year renewal.
May 8, 2015
2:00 PM CST

All RFSPs or Contract Award Notices for more than $20,000 are posted to the Illinois Department of Central Management Services’ (CMS) Procurement Bulletin. The website address is www.purchase.state.il.us.

For your convenience, a list of the State Board of Education’s RFSPs that are currently available is found above.  However, if you would like to receive any solicitations, please access the website address above to register as follows.

  • Select the “Registration” button that is located at the top of the screen and complete the form. The form requests information needed for a “subscription” to the Bulletin and will be used to send automatic e-mails to your business.
  • When registering, select the class code(s) that best describes the services or commodities that you wish to provide to the State Board of Education, or to other state agencies, if you wish to be informed of their solicitations.
  • Once you register and select the class code(s), CMS will e-mail you when a solicitation, addendum or award notice is posted regarding the class code(s) that were selected.

If you need assistance, then please contact the Illinois Procurement Bulletin Help Desk toll free at 1-866-ILL-BUYS (1-866-455-2897). Please note that registration is not required if you only want to browse through the site; however, you need to register with CMS to view any RFSPs or solicitations.

Once you are registered, you may access a solicitation by clicking on “IllinoisBid”.  On the top right of the page, select “Sort Agency”. For State Board of Education’s solicitations, scroll down to “SBE” and click on the triangle. The solicitation that you are seeking will be listed. Click on the solicitation number and the RFSP will be located at the bottom of the screen as an attachment.

Resources for Proposal Development

Information that summarizes the requirements for submitting a proposal as outlined in the RFSP is available at Tips for Completing Requests for Sealed Proposals (RFSP) PDF Format.

Ethics Requirements

Information about ethics, registration and reporting requirements, and limitations on campaign contributions for certain vendors and bidders can be found at http://www.sell2.illinois.gov/laws_regulations/.

Registration

Section 20-160 (b) of the Illinois Procurement Bulletin (30 ILCS 500) requires that “every bid submitted to and every contract executed by the State on or after [January 1, 2009,] shall contain (1) a certification by the bidder or contractor that either (i) the bidder or contractor is not required to register as a business entity with the State Board of Elections pursuant to this Section or (ii) the bidder or contractor has registered as a business entity with the State Board of Elections and acknowledges a continuing duty to update the registration; and (2) a statement that the contract is voidable under Section 50-60 for the bidder’s or contractor’s failure to comply with this Section.”

The Agency must reject bids that do not comply with these provisions.

Further information about this process can be found in Section 1.5207 of rules governing Procurement (44 Ill. Adm. Code 1.5037).

Procurement Legislation