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ILLINOIS STATE BOARD OF EDUCATION

GUIDE TO USING THE VERIFICATION SUMMARY FOR THE 2002 SCHOOL REPORT CARDS

Instructions:  Please use this guide in verifying the accuracy of the school report card data as reported to the State Board of Education on the School Report Card Data Form (86‑43).  Make all corrections on the summary forms and return them to the Data Analysis and Progress Reporting Division, Illinois State Board of Education, 100 N. First Street, Springfield, IL 62777, no later than August 22, 2003.  RETURN THE VERIFICATION SUMMARY ONLY IF YOU HAVE CORRECTIONS TO BE MADE.  CORRECTIONS MUST BE RECEIVED BY AUGUST 20, 2003.  UNLESS YOU SUBMIT CORRECTIONS, WE WILL ASSUME THAT ALL INFORMATION APPEARING IN THE VERIFICATION SUMMARY IS CORRECT.  YOU MAY MAIL OR FAX (217-524-7784) YOUR CORRECTIONS.  If you have questions, call 217/782‑3950.

Formulas and/or examples are provided for most of the data elements to help you verify information from your schools.  You need verify only the actual counts; we will recalculate the statistics if you make corrections in the counts. Please make all corrections in red ink. If you FAX a correction, please do not send a duplicate copy by mail.

PAGE A.

There is a Page A for each of your schools.  Page A contains the data reported on the School Report Card Data Form (Form 86‑43) for Items 1 through 12.  Please refer to your copy of Form 86‑43 for each one of your schools as you review these data.

The low‑income count, student enrollment data and limited-English-proficient (L.E.P.) count were reported on the Fall Enrollment and Housing Report (Form 87-03) in October 2001.

NAME OF SCHOOL AND DISTRICT

Unless you change the spelling, order, or spacing, the school and district names will appear on the report card as shown on the summary.  The grades served are taken from the Fall Enrollment and Housing Report.

1. ATTENDANCE RATE* *(example)  
  Calculated rate  -------------->   96.2%
(Line 1A)  Reported attendance   --------------> 71,170
(Line 1B)  Reported absence --------------> 2,792
Formula:  Attendance Rate = (71170 / (71170 + 2792)) x 100
2. CHRONIC TRUANTS*    
  Calculated rate ----------->  0.9%
(Line 2A) Number of chronic truants  -----------> 4
Formula:  Chronic Truant Rate = (4 / ((71170 + 2792) / 175)) x 100
Lines    
2A
1A
1B
5A
 
3. PARENTAL CONTACT*    
  Reported percent --------------> 88.5%
Parental contact is the percent of students whose parents had personal contact with students' teachers.
4. MOBILITY RATE*    
  Calculated rate -------------->  11.4%
(Line 4A) Transfers in --------------> 16
(Line 4B) Transfers out --------------> 32
Formula:  Mobility Rate = (46 + 32/ ((71170 + 2792) / 175)) x 100
Lines    
4A
4B
1A
1B
5A
 
The statistic shown is determined by summing lines 4A and 4B (transfers in plus transfers out of the school).  This number is then divided by the sum of lines lA and 1B divided by line 5A (total attendance days plus total absence days divided by number of days school was in session) and multiplied by 100.
5. SCHOOL YEAR This is the number of days school was in session (Line 5A).  It is used in calculations but is not reported on the report cards.  Only count days that students actually attended school.
6. TITLE 1 SCHOOL Does this school provide federal Title 1 services?  If so, are the services “schoolwide” or “targeted assistance?”  (Lines 6A and 6B)

7. PERCENT OF STUDENTS NOT TESTED (for each grade/student category)

Formula:  (Number of students not tested / enrollment on first day of state testing) x 100

Note:  Number of students not tested will be taken from the student assessment data file.

8. ELEMENTARY AVERAGE CLASS SIZE*
 
K
GR1
GR3
GR6
GR8
Calculated class size ‑>
24.0
26.2
23.2
21.0
 
No. classes/sections ‑‑>
5
5
5
5
<---- 2nd Period
 
4
<----- 5th Period
Enrollment in grade‑‑‑>
120
131
116
105
84
<---- 2nd Period
<----- 5th Period

Example:  120 kindergarten students were enrolled in 5 classes:  120 / 5 = 24.0 average class size.  (For high schools and schools with grades 6 and 8 on a schedule like high schools, data for 2nd and 5th period are averaged.)

Example:  (105+84) sixth grade students / (5+4) sections = 21.0.

PERCENT OF CLASSES NOT TAUGHT BY HIGHLY QUALIFIED TEACHERS*

  Calculated rate ----------> 5.0%
(Line 8E)  Number of classes/sections in school ----------> 200
(Line 8G) Number of these classes/sections not taught by highly qualified teachers ----------> 10
9. AVERAGE MINUTES PER DAY INSTRUCTION*
   
MATH
SCIENCE
ENGLISH
SOC SCI
Reported minutes --> GRADE 3 
35
25
165 
29
per week / 5  GRADE 6        
  GRADE 8        
Minutes reported on the School Report Card Data Form are the number of minutes per week; they are divided by 5 to derive the number of minutes per day on the final School Report Card.
10. HIGH SCHOOL DROPOUT RATE*  
  Calculated rate ----------->  7.1%
(Line 10A)  Number of HS dropouts -----------> 10
* Secondary fall enrollment -----------> 148
* Postgraduates -----------> 8
  *Obtained from the Fall Enrollment and Housing Report
Formula:  Dropout Rate = (10 /(148-8))x 100
Line    
10A
11. HIGH SCHOOL GRADUATION RATE*  
  Calculated rate -----------> 83.3%
(Line 11A) 9th graders 1998 -----------> 100
(Line 11B) Graduates 2002 -----------> 90
(Line 11C) Transfers out -----------> 4
(Line 11D) Transfers in -----------> 12
Formula:  Graduation Rate = (90 / (100-4 + 12)) x 100
Line    
11b
11A
11C
11D
NOTE: Students should only be listed in 11C if they were in 11A as first‑time 9th graders.  Also, students should only be listed in 11D if they were in 11B as graduates this year and were not included in 11A as first‑time ninth graders.  Transfers in also include late graduates from a previous class.
12.  HIGH SCHOOL AVERAGE CLASS SIZE*  
  Calculated class size  -----------> 19.9
(Line 12A)  # of sections 2nd period -----------> 8
(Line 12B) # of sections 5th period ----------->  6
(Line 12C) Enrollment 2nd period -----------> 147
(Line 12D) Enrollment 5th period -----------> 132
Formula:  Graduation Rate = (147 + 132 / (8 +6))
Lines   
12C
12D
12A
12B
  PERCENT OF CLASSES NOT TAUGHT BY HIGHLY QUALIFIED TEACHERS*
    Second
Period  
Fifth
Period
(Line 12A)  Total number of classes/sections in school 16 14
(Line 12C) Number of these classes/sections not taught by highly qualified teachers 1 0
Formula:  Graduation Rate = ((1 + 0) / (16 = 14)) x 100 = 3.3%

PAGE B.

You will have one Page B which contains district level data generated from the Teacher Service Record and Fall Enrollment and Housing Report that were filed by the district in October 2001.  These data are provided for your information.

All teacher statistics on this page, except for the pupil‑teacher ratio, include classroom teachers (position codes 18, 19, 20 and 22 from the Teacher Service Record).  Pupil‑teacher ratio does not include special education teachers (position code 18).  Only certified staff with administrative time listed in column 24 on the Teacher Service Record are included in the administrator statistics.

Administrator and teacher salaries include tax sheltered annuities, flexible benefit plan w/cash option, contributions to deferred compensation plans, bonus payments, retirement incentives in addition to the extra duty pay, and board paid retirement.

SUPERINTENDENT'S SIGNATURE AND DATE

The Superintendent's signature is required before changes will be accepted.

MAIL THE VERIFICATION SUMMARY NO LATER THAN August 20, 2002

ONLY IF YOU HAVE CORRECTIONS.

RE/Guide to Ver Sum.doc (pb)

Illinois State Board of Education
100 North First Street
Springfield, IL 62777